Improved writing Essay

Probable Solutions Reassign executives and match with the members Others to nominate assistance whenever necessary Retrench superstar of the employees since two of eight executives piss full-time administrative attendants anyhow and only six are very being serviced Benefits To the employees Manageable and productive spirt To the company personify nest egg To the supervisor Productivity improvement Less stressful Deadlines more likely to be met draft copy My office provides secretarial support for the eight members of the executive police squad. Currently, their assignment is as follows diddley Snieder is assigned to Ralph Cajun and Jessica Hilo Rachel fagot is assigned to Melanie Razor and David Thomson bonnie Disselkoen is assigned to Samuel Daily and Frank Daily mollie Smakowski is assigned to Larry moth miller and Victor Potack However, I read noticed that trap and Rachel frequently have null to do, while Bonnie and molly usually require overtime hours a t least twice a month. Upon delving further, I wise(p) that Melanie Razor and Jessica Hilo share a full-time administrative assistant who completes most of their secretarial proceeding.On the opposite hand, Samuel and Frank Daily have no administrative assistant while Larry millers assistant exertions only 15 hours a week. From this alone, we can already see a disparity in work assignments causing two of my team members to be overworked while the former(a) two are to a lower placeworked. For the cause two, this could lead to stress and fatigue while for the latter two, work for them might lose its value since they have settled into boredom and lack of challenge. Moreover, the company is unnecessarily paying overtime costs.The best solution that I can see to this problem is to reassign the executives to a different member of the team. This way, the work load would be better distributed among the team members. There are no indications that the pairings of executives have anythin g to do with any common requirements. It whitethorn be that they were merely randomly assigned with prohibited making a careful study of the workload apiece executive would be giving. While present assignments can be maintained and just require the other(a) members to assist when the other is loaded with work, this is not as good a solution because the sense of self-command pull up stakesing not be in that respect.They leave not have the proper penury to turn out a good work when they allow not get full credit. Another idea is retrenching one of the employees since two of eight executives have full-time administrative assistants anyway and only six are actually being serviced. This is not possible since not only would it lower morale even further, we are relieve unsure how much work load is revertn by the other six executives. If such a solution proves to be effective, this will impact a brood of factors. We will be seeing an sum up in individual productivity.Each memb er of the team will get a boost in their morale for doing manageable work that is equally distributed. Work will be better nonionized and the dexterity of apiece team member will be fully tapped. This will in addition mean savings to the company since overtime costs will be lessened or even totally eliminated. This would preserve the Supervisors work as well since the personnel will now be self-sustaining and self-motivated, she will have more time to focus on other administrative work. There will be less stress and deadlines are more likely to be met. MEMORANDUM To Liz Jakowski From My Name.Date 02 February 2008 cogitation Productivity Improvement Currently, my office provides secretarial support for the eight members of the executive team. Their assignment is as follows Jack Snieder is assigned to Ralph Cajun and Jessica Hilo Rachel King is assigned to Melanie Razor and David Thomson Bonnie Disselkoen is assigned to Samuel Daily and Frank Daily Molly Smakowski is as signed to Larry Miller and Victor Potack However, I have noticed that Jack and Rachel frequently have nothing to do, while Bonnie and Molly usually require overtime hours at least twice a month.Upon delving further, I learned that Melanie Razor and Jessica Hilo share a full-time administrative assistant who completes most of their secretarial work. Thus, this frees up a lot of Jack and Rachels time. On the other hand, Samuel and Frank Daily have no administrative assistant and are fully dependent on Bonnie while Larry Millers assistant works only 15 hours a week which also does not give Molly that much free time. It is apparent that there is a disparity in work assignments and work loads causing two of my team members to be overworked while the other two are under worked.This unevenness in work distribution could lead to stress and fatigue for the former two. For the latter two, there is the possibility that work for them might lose its value since they are slowly settling into a relegate of lethargy due to lack of a challenge. Such disparity also costs the company a lot of money in overtime costs which has to be paid to Bonnie and Molly if they are to join the deadline imposed by the executives. I have worked my way up from a mere clerk and, until trey moths ago, into an office manager. I have actual experience and exposure to what each of my staff are experiencing now.This work imbalance is certain to be taking a toll on their morale and motivation. I am, therefore, self-assured to recommend that we reassign the executives to a different secretarial support. This way, the work load would be better distributed among the team members. There are no indications that the pairings of executives have anything to do with any common requirements, that they cannot be separated and reassigned. It may be that they were merely randomly assigned without making a careful study of the workload each executive would be giving.Hence, I foresee that there should be no pro blems with regard to the executives preference as there may be none. It has been considered to retain present assignments and just require the other members to assist when the others seem to be loaded with work. This is not an efficient solution because of several reasons such as the sense of ownership will not be there. They will not have the proper motivation to turn out a good work when they will not get full credit. It is also a burden administratively since the supervisor would constantly have to go around and assess the work load of each individual at that particular moment.Retrenching a member of the team was also considered since there are two executives who had full-time administrative assistants anyway. This, however, cannot and will not be endorsed as this would lower morale even further and theres the danger of losing the trust and cooperation of the team, which at this time of management changes, is an key factor. Moreover, we are still not entirely sure of the workloa d of the six other executives and to cut coping now may be too premature. Hence, reassignment would be the best option and the proposal is as follows Jack is assigned Ralph Cajun and Larry Miller Rachel is assigned Samuel Daily and Melanie Razor Bonnie is assigned Frank Daily and Jessica Hilo Molly is assigned David Thomson and Victor Potack This reassignment aims to address disproportionate work distribution. It is anticipated that with the work load relatively equally distributed, we will be seeing an increase in individual productivity. Each member of the team will get a boost in their morale for doing work that is manageable.The tasks can be better organized and the capability of each team member can be explored, fully tapped and optimized. For the company, this would translate into savings on overtime costs. This would impact the Supervisors work, as well, such that close monitoring would no long-run be as necessary as before since the staff will be self-sufficient and se lf-motivated. This will allow for more time to focus on other managerial and administrative work. There will be less stress as deadlines are more likely to be met. I apprehend that my proposal will be met with your favorable consideration.